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Poster Presentations

General Information

Particular advantages of the poster presentation format are face-to-face extended discussions that offer direct and immediate feedback and the ability to display extensive graphic or tabular materials. Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees.

Posters will be on display and poster authors will be present in person to present their posters during assigned session times as follows:

Monday 10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
Tuesday 10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
Wednesday 10:30 a.m. – 12:20 p.m.

Posters presented in the morning sessions must be set up between 9:00 a.m. – 10:00 a.m. and taken down between 12:20 p.m. – 12:45 p.m. Posters presented in the afternoon sessions must be set up between 12:45 p.m. – 1:30 p.m. and be taken down between 3:50 p.m. – 5:30 p.m.

Traditional Poster Tips

A poster session is a presentation in which materials such as maps, photographs, graphs, charts, and/or tables are posted on a display board along with brief textual summaries of your work. Ideally, a well-constructed poster will be self-explanatory. Successful poster presentations are those that achieve both coverage and clarity.

Coverage: In addition to title/author and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results, and conclusions. Ask yourself:

  • Have you provided all the obvious information?
  • Will a casual observer walk away understanding your major findings after a quick perusal of your material?
  • Will a more careful reader learn enough to ask informed questions?
  • What would you need to know if you were viewing this material for the first time?

Clarity: People attending a poster session are free to move about from poster to poster and often must view a poster from a distance, making it difficult to read excessive text and small fonts. With this in mind we recommend you:

  • Use large fonts and limit text to essential information. Place your major points in the poster and have the nonessential, but interesting, sidelights for informal discussion.
  • Keep content simple and communicate clearly.
  • Consider whether the sequence of information is evident. Indicate the ordering of your material with numbers, letters, or arrows when necessary.
  • "A picture's worth a thousand words." Imaginative use of captioned illustrations, photographs, graphs, video (without sound) or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.
  • Make your final conclusions or summary a concise statement of your most important findings.

Each poster display should include a lettered sign giving the title and name(s) of the presenter(s). This sign should be 6" in height with letters at least 2" high in a bold font. Extensive, imaginative use of captioned illustrations, photographs, graphs, or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.

People attending a poster session are free to move from poster to poster, and there is not time to read excessive text. Text should be limited to four or five pages of double-spaced, 16-20 point text. This will allow lettering to be read from several feet away. Do not mount materials on heavy board, because these may be difficult to position on the poster board. Be sure to provide clear labels for each section of your presentation.

Each author is provided a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of their paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (110 minutes) to answer questions. Note that poster presenters are not supplied with audiovisual equipment or electricity and posters will be grouped by sponsor.

Helpful Online Resources for Poster Creation

How to Prepare a Poster, SIAM News: www.siam.org/meetings/guidelines/poster.php
Websites offering printing services for scientific posters:
          www.makesigns.com/scientific_posters.htm
          www.PosterSession.com
          www.scifor.com

Speed and Invited Session Electronic Posters

Electronic poster (e-poster) presentations are similar to traditional poster presentations, but presented on a large computer screen. The ASA uses 42" LCD displays in the landscape position. Each poster is part of a session, and the speaker will need to be in place for both the oral and poster presentations on the date and time assigned.

Whether traditional or electronic, a well-constructed poster is self-explanatory, achieving both coverage and clarity. Your e-poster can consist of multiple slides or just one slide. Use the tips below as guidelines for formatting and making the most of this presentation. Save your poster to a USB key (thumb) drive and bring it with you the day of your presentation.

Formatting Tips

  • Less is more. Be clear and concise with poster design and content. Overcrowding a poster makes it difficult to read.
  • Use fonts that are large enough to read at a distance.
  • Include the title and name(s) of the presenter(s) in larger, bolder font than the rest of the poster.
  • Provide clear labels or headings for each section of your presentation.
  • Remember contrast. Put light-colored fonts on dark backgrounds and dark fonts on light-colored backgrounds so that your viewer can see your text clearly.
  • Imbed high-quality graphics and videos.
  • Avoid hyperlinks. Internet access will not be available during your presentation.
  • Sound is not permitted due to the open area in which posters will be presented.

For single-slide e-posters:

For multiple-slide e-posters:

  • Set the page setup or slide size to "On-screen show (16:9)" or 36.5" wide x 20.5" high.
  • Use bullet points.
  • Use a minimum font size of 14 points if page setup is "On-screen show (16:9)". If slide size is set to 36.5" wide x 20.5" high, use a minimum font size of 32 points.
  • Use the slideshow mode to automatically change the display during the day, and then switch to the manual mode to move through the slides for your presentation.
  • Avoid using too many slides. Past presenters have found that 10 slides are a good amount, neither too few nor too many.
  • Put a footer on each slide such as "Slide 1 of 6" to let the viewer who walks by mid-cycle of your slideshow know where they are in the presentation and how long they'll wait until it begins again.
    Multiple-slide presentation template, blank
    Multiple-slide presentation template with sample layout
    Multiple-slide presentation template with sample layout, including formatting tip text

Content Tips

Coverage: In addition to title/author and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results, and conclusions. Ask yourself:

  • Have you provided all the obvious information?
  • Will a casual observer walk away understanding your major findings after a quick perusal of your material?
  • Will a more careful reader learn enough to ask informed questions?
  • What would you need to know if you were viewing this material for the first time?

Clarity: People attending a poster session are free to move about from poster to poster and often must view a poster from a distance, making it difficult to read excessive text and small fonts. With this in mind we recommend you:

  • Use large fonts and limit text to essential information. Place your major points in the poster and have the nonessential, but interesting, sidelights for informal discussion.
  • Keep content simple and communicate clearly.
  • Consider whether the sequence of information is evident. Indicate the ordering of your material with numbers, letters, or arrows when necessary.
  • "A picture's worth a thousand words." Imaginative use of captioned illustrations, photographs, graphs, video (without sound) or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.
  • Make your final conclusions or summary a concise statement of your most important findings.

Online Resources for Poster Creation and Templates

These sites may provide other useful templates and tips for preparing your e-poster. Be sure to adjust any template using the formatting tips provided above for best display on the ASA's monitors.

Creating Slides Through beamer and LaTeX

The ASA welcomes e-posters created using LaTeX and \documentclass{beamer}. Please keep in mind that the screens where your posters and presentations will be displayed are approximately 36.5 inches wide by 20.5 inches high.

If you are using the vanilla beamer package, you might consider using the 20pt style:
\documentclass[20pt]{beamer}

If you are familiar with other beamer packages, you might consider using beamer poster:
\documentclass{beamer}
\usepackage{beamerposter}

You can customize this further. For example, the width and the height are in cm here:
\usepackage[orientation=landscape,size=custom,width=90,height=51, debug]{beamerposter}

We strongly recommend you test your presentation on a screen of approximately the same size as will be present at the meeting. There are many templates and examples of customized beamer commands, templates, and tutorials on the Internet if you need further assistance.