Be on the Program

Opportunities to participate in the Joint Statistical Meetings abound, whether you are giving a presentation, organizing or chairing a session, instructing a course, or leading a discussion.

The JSM program consists of:

  • Invited, topic-contributed, and contributed sessions
  • Introductory overview lectures
  • Late-breaking sessions
  • Poster presentations
  • Roundtable discussions
  • Professional development courses and workshops

No matter how much or how little you want to be involved, JSM has a place for you.

Participation Guidelines

Organizers

If you are interested in organizing an invited or topic-contributed session for JSM, please be sure to select the section/society that best fits with your topic when submitting your proposal via the online system.

Before JSM

  • Advise presenters and discussants to follow the participation opportunities and limits (above).
  • Identify all participants in each session.
  • Confirm the attendance of all speakers.
  • Maintain contact with participants, ensuring deadlines for submitting abstracts and draft papers are met.
  • Make sure the chair has received draft manuscripts from each speaker by May 17, 2017.

Note: Nonmember invited speakers can have their registration fee waived upon a written request from the section or society program committee chair received at the ASA by March 30, 2017. Please email your request(s) to meetings@amstat.org.

At JSM

  • Assist the chair in any way required, including chairing the session if necessary.
  • Check the program changes document for any last-minute changes.
Chairs

If you are interested in chairing a session, please contact the member of the program committee representing the section/society that is of interest to you.

Before JSM

  • Advise presenters and discussants to follow the participation opportunities and limits.
  • Collect draft manuscripts from all presenters in your session by May 17, 2017.
  • Obtain a biographical sketch of all participants and prepare a brief introduction for each.
  • Contact the ASA Meetings Department at meetings@amstat.org if you have changes to presenters or their contact information.

At JSM

Before the Session

  • Check the JSM Cyber Center for any late messages about your session and/or presenters.
  • Arrive 10 minutes early.
  • Check the condition of your meeting room, especially equipment and how/if the microphone(s) work. If assistance is needed, alert the AV technicians via the in-room system.
  • Verify speakers' names (pronunciation), titles, and affiliations.
  • Check the program changes document for any last-minute changes.

During the Session

  • Announce any changes in the program changes document.
  • Start on time.
  • Keep introductions brief.
  • Insist that all speakers use the microphone.
  • Make sure presenters do not block the view of the screen.
  • Hold each speaker to the allotted time as printed in the program.
  • Remind speakers about their remaining time (e.g., prepare flash cards for five (5) minutes and one (1) minute remaining).
  • If a presenter ends early or does not attend, use that extra time for questions and comments. Do not start the next paper early.
  • Stop the presentation of any speaker who does not adhere to the statistical subject of their paper.
  • Keep questions brief and relevant. Restate questions to be sure they are heard by everyone.
  • End on time.

After JSM

  • Complete a Chair Report Form.
Speakers & Panelists

Before JSM

  • For every presentation (paper, panel, or poster), one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the session chair by May 17, 2017. Invited sessions with no discussant are exempt from this submission.
  • A draft manuscript is proof of a "paper in progress." It can be a copy of your presentation slides, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript.
  • If you have a later draft with major changes, send a copy to your session chair. It is also helpful to send the session chair a copy of handouts, visuals, etc. prior to JSM.
  • Remember that many points sound differently when presented orally than when the reader can go over the printed words and symbols.
  • Present only the main points of your paper.
  • Speak from notes, rather than reading the written version of your paper.
  • Practice your talk.
  • Ask colleagues to listen to you, including those who are not too knowledgeable about your topic.
  • Make your rehearsal realistic and time it.
  • Refine your timing.

At JSM

  • Check the program changes document for last-minute changes.
  • Email your session chair to acknowledge your arrival.
  • Verify the location of your room.
  • Arrive 10 minutes early.
  • Introduce yourself to the session chair.
  • Be aware of the time for your presentation.
  • Use the microphone provided and speak clearly and loudly enough to be heard in the back of the room.
  • Stay for the entire session.

After JSM

Discussants

Before JSM

  • Collect copies of the draft manuscripts in your session from the chair by May 17, 2017.
  • Obtain copies of the final papers in your session well before the meeting.
  • Familiarize yourself with the papers and prepare your discussion.
  • Send the session chair a brief biographical sketch of yourself.
  • Prepare about 10 minutes of discussion and reserve the remainder of your time for impromptu reactions to the presentation.

At JSM

  • Arrive 10 minutes early.
  • Check in with the chair.
  • Introduce yourself to the other participants.
  • Confirm the time available for your remarks with the chair.
  • Check in at the JSM Speaker Management Room at least four hours prior to your session.
  • Begin discussion of the paper(s) to stimulate the audience and clarify the authors' points.
  • Prepare a question for each speaker to help if the discussion begins to lag.

After JSM

Poster Presenters

All poster presenters will be provided with a 4’ (height) x 8’ (width) display board, push pins, and 6’ table for handouts and business cards. The poster presentation must be displayed and fit within this display area. Electricity and audiovisual equipment will not be provided for this session.

Before JSM

  • For every presentation, one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the session chair by May 17, 2017.
  • A draft manuscript is proof of a "paper in progress." It can be a copy of your presentation slides, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript.
  • Posters must be printed and brought with you or printed onsite and picked up prior to the session.

At JSM

  • Contributed and topic-contributed posters will use a traditional poster format.
  • Posters will be on display and poster authors will be present in person to present their posters during assigned session times as follows:
    Monday 10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
    Tuesday 10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
    Wednesday 10:30 a.m. – 12:20 p.m.
  • Posters presented in the morning sessions must be set up between 9:00 a.m. – 10:00 a.m. and taken down between 12:20 p.m. – 12:45 p.m. Posters presented in the afternoon sessions must be set up between 12:45 p.m. – 1:30 p.m. and be taken down between 3:50 p.m. – 5:30 p.m.
  • Authors must remain in the vicinity of the bulletin board for the duration of the session (110 minutes) to answer questions.

After JSM

Speed

Speed sessions consist of 20 oral presentations of five minutes each, with 10 minutes of break after the first set of 10 talks. The short oral presentations are then followed by an electronic poster (e-poster) presentation, which is similar to traditional poster presentations, but presented on a large computer screen. The ASA uses 42" LCD displays in the landscape position.

Before JSM

  • For every presentation, one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the session chair by May 17, 2017.
  • A draft manuscript is proof of a "paper in progress." It can be a copy of your presentation slides, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript.
  • We strongly recommend you test your presentation on a screen of approximately the same size as will be present at the meeting.
  • Save your poster to a USB key (thumb) drive and bring it with you the day of your presentation.

At JSM

  • Authors must remain in the vicinity of the e-poster for the duration of the session (45 minutes) to answer questions.
  • Sound is not permitted due to the open area in which posters are presented.

After JSM

Roundtable

These are small group talks with a discussion leader that occur in conjunction with breakfast or lunch, giving participants the opportunity to network while discussing a topic of interest.

Though most sections seek out discussion leaders for these, proposals are submitted online from early December to early February. Sections can accept or reject these proposals based on space and interest.

Before JSM

  • Each roundtable can have up to 10 seats and 10 tickets, including the roundtable speaker. Participants must have a ticket to attend your roundtable.
  • The number of seats at your table will be the number of tickets sold.
  • As the roundtable presenter, a ticket is added to your registration automatically, paid for by the sponsoring section or society. If you pre-registered and received a mailing of registration materials (badge and tickets) that did not include your luncheon ticket, please stop by the Registration Desk to pick up your ticket. You will need a ticket to enter the session room.

At JSM

  • Arrive at the meeting room at least 10 minutes before the session begins to take care of last-minute details. Tables will be marked with a number (e.g., “1,” “2”) to designate where your roundtable will be located. For example, if you are the presenter of P.M. Roundtable ML08, you will sit at the table marked “8.” Once you are at your assigned table, there will be a tent card marked “Speaker,” and this is where you should sit.
  • As participants arrive, introduce yourself and encourage them to begin eating.
  • Start your discussion as you see fit during the time period, but end on time so participants can attend the sessions afterward.
  • No AV is provided for the roundtables. You may bring your laptop, but electricity will not be provided.

After JSM

Resources

  • Participation Opportunities and Limits
  • Presentation and Poster Tips
  • Session Room AV and Speaker Management System
  • Proceedings

Key Dates

    Attend
  • May 1, 2017 11:00 AM
    Registration and housing open
  • June 1, 2017
    Early registration deadline
  • June 2, 2017 12:01 AM - June 29, 2017 11:59 PM
    Regular registration (increased fees apply)
  • June 29, 2017 12:01 AM - July 20, 2017 11:59 PM
    Late Registration (increased fees apply)
  • June 30, 2017
    Housing deadline
  • July 29, 2017 - August 3, 2017
    2017 Joint Statistical Meetings
  • Program Participants
  • July 14, 2016 - September 6, 2016 11:59 PM
    Online submission of invited session proposals open
  • September 30, 2016
    Online submission of Continuing Education course proposals deadline
  • October 10, 2016 - October 31, 2016 11:59 PM
    Online submission of invited session abstracts open
  • December 1, 2016 12:01 AM - February 1, 2017 11:59 PM
    Online submission of abstracts (all except invited papers and panels)
  • January 11, 2017
    Online submission of topic-contributed session proposals deadline
  • January 15, 2017
    Online submission of Computer Technology Workshop (CTW) proposals deadline
  • January 17, 2017 - April 5, 2017 11:59 PM
    Online submission of JSM Meeting & Event Requests
  • January 25, 2017
    Deadline to request registration extension for government agencies
  • March 30, 2017 - April 18, 2017 11:59 PM
    Online abstract editing open
  • May 17, 2017
    Draft manuscript deadline
 
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