Be on the Program

Participate

Opportunities to participate in the Joint Statistical Meetings abound, whether you are giving a presentation, organizing or chairing a session, instructing a course, or leading a discussion.

The JSM program consists of the following:

  • Invited, topic-contributed, and contributed sessions
  • Introductory overview lectures
  • Late-breaking sessions
  • Poster presentations
  • Roundtable discussions
  • Professional development courses and workshops

No matter how much or how little you want to be involved, JSM has a place for you.

Participant Guidelines

Organizers

If you are interested in organizing an invited or topic-contributed session for JSM, please be sure to select the section/society that best fits with your topic when submitting your proposal via the online system.

Before JSM

  • Advise presenters and discussants to follow the participation opportunities and limits (above).
  • Identify all participants in each session.
  • Confirm the attendance of all speakers.
  • Maintain contact with participants, ensuring deadlines for submitting abstracts and draft papers are met.
  • Make sure the chair has received draft manuscripts from each speaker by May 31, 2024.

Note: Nonmember invited speakers can have their registration fee waived upon a written request from the section or society program committee chair if received at the ASA by March 31, 2024.

At JSM

  • Assist the chair in any way required, including chairing the session if necessary.
  • Check the program changes document for any last-minute changes.
Chairs

If you are interested in chairing a session, please contact the member of the program committee representing the section/society of interest to you.

Before JSM

At JSM

Before the Session

  • Arrive 10 minutes early.
  • Check the condition of your meeting room, especially equipment and how/if the microphone(s) work. If assistance is needed, alert the AV technicians via the in-room system.
  • Verify speakers’ names (pronunciation), titles, and affiliations.

During the Session

  • Start on time.
  • Keep introductions brief.
  • Insist that all speakers use the microphone.
  • Make sure presenters do not block the screen.
  • Hold each speaker to the allotted time as shown in the program.
  • Remind speakers about their remaining time (e.g., prepare flash cards for five (5) minutes and one (1) minute remaining).
  • If a presenter ends early or does not attend, use that extra time for questions and comments. Do not start the next paper early.
  • Stop the presentation of any speaker who does not adhere to the statistical subject of their paper.
  • Keep questions brief and relevant. Restate questions to be sure they are heard by everyone.
  • End on time.
Speakers & Panelists

Before JSM

  • Acceptance emails will be sent to JSM participants by early April 2024.
  • For every presentation (paper, panel, or poster), one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the session chair by May 31, 2024. Invited sessions with no discussant are exempt from this submission.
  • A draft manuscript is proof of a ‘paper in progress.’ It can be a copy of your presentation slides, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript.
  • If you have a later draft with major changes, send a copy to your session chair. It is also helpful to send the session chair a copy of handouts, visuals, etc. prior to JSM.
  • Practice your talk.
  • Ask colleagues to listen to you, including those who are not too knowledgeable about your topic.
  • Refine your timing.

At JSM

  • Check in at the JSM Speaker Ready Room at least two hours prior to your session.
  • Email your session chair to confirm your arrival.
  • Verify the location of your room.
  • Arrive 10 minutes early.
  • Introduce yourself to the session chair.
  • Be aware of the time for your presentation.
  • Use the microphone provided and speak clearly and loudly enough to be heard in the back of the room.
  • Present only the main points of your paper.
  • Speak from notes, rather than reading the written version of your paper.
  • Stay for the entire session.

After JSM

Discussants

Before JSM

  • Collect copies of the draft manuscripts in your session from the chair by May 31, 2024.
  • Obtain copies of the final papers in your session well before the meeting.
  • Familiarize yourself with the papers and prepare your discussion.
  • Send the session chair a brief biographical sketch of yourself.
  • Prepare about 10 minutes of discussion and reserve the remainder of your time for impromptu reactions to the presentation.

At JSM

  • Arrive 10 minutes early.
  • Check in with the chair.
  • Introduce yourself to the other participants.
  • Confirm the time available for your remarks with the chair.
  • Check in at the JSM Speaker Ready Room at least two hours prior to your session.
  • Begin discussion of the paper(s) to stimulate the audience and clarify the authors’ points.
  • Prepare a question for each speaker to help if the discussion begins to lag.

After JSM

Poster Presenters

All poster presenters will be provided with a 4’ (height) x 8’ (width) display board, push pins, and 6’ table for handouts and business cards. The poster presentation must be displayed and fit within this area. Electricity and audiovisual equipment will not be provided.

Before JSM

  • Posters must be printed and brought with you or printed onsite and picked up prior to the session.

At JSM

  • Contributed and topic-contributed posters will use a traditional poster format.
  • Posters will be on display and poster authors will be present in person to present their posters during assigned session times as follows:

    Monday   10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
    Tuesday   10:30 a.m. – 12:20 p.m. and 2:00 p.m. – 3:50 p.m.
    Wednesday   10:30 a.m. – 12:20 p.m.

  • Posters presented in the morning sessions must be set up between 9:00 a.m. – 10:00 a.m. and taken down between 12:20 p.m. – 12:45 p.m.
  • Posters presented in the afternoon sessions must be set up between 12:45 p.m. – 1:30 p.m. and taken down between 3:50 p.m. – 5:30 p.m.
  • Authors must remain near their poster for the duration of the session (110 minutes) to answer questions.

After JSM

Speed Presenters

Speed sessions consist of 20 oral presentations of four minutes each, with five minutes of break after the first set of 10 talks. The short oral presentations are then followed by an electronic poster (e-poster) presentation, which is like a traditional poster presentation but presented on a large computer screen. The ASA uses 42” LCD displays in the landscape position.

Before JSM

  • For every presentation, one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the oral session chair by May 31, 2024.
  • A draft manuscript is proof of a ‘paper in progress.’ It can be a copy of your presentation slides, a copy of any handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript.
  • We strongly recommend you test your presentation on a screen of approximately the same size as will be present at the meeting.
  • Save your poster to a USB key (thumb) drive and bring it with you the day of your presentation.

At JSM

  • Check in at the JSM Speaker Ready Room at least two hours prior to your session.
  • Authors must remain near their e-poster for the duration of the session (45 minutes) to answer questions.
  • Sound is not permitted due to the open area in which posters are presented.

After JSM

Roundtable Leaders

These are small group talks with a discussion leader that occur in conjunction with breakfast or lunch, giving participants the opportunity to network while discussing a topic of interest.

Though most sections seek out discussion leaders for these, proposals are submitted online from early December to early February. Sections can accept or reject these proposals based on space and interest.

Before JSM

  • Each roundtable can have up to 10 seats, including the roundtable speaker. Participants must add roundtables to their registration to attend.
  • The number of seats at your table will be the number sold.
  • As the roundtable presenter, your roundtable registration is paid for by the sponsoring section or society.
  • Co-authors and organizers must register and pay for the roundtable.

At JSM

  • Arrive at the meeting room at least 10 minutes before the session begins to take care of last-minute details. Tables will be marked with a number (e.g., “1,” “2”) to designate where your roundtable will be located. For example, if you are the presenter of P.M. Roundtable ML08, you will sit at the table marked “8.” Once you are at your assigned table, there will be a tent card marked “Speaker,” and this is where you should sit.
  • As participants arrive, introduce yourself and encourage them to begin eating.
  • Start your discussion as you see fit, but end on time so participants can attend the sessions afterward.
  • No AV is provided for the roundtables. You may bring your laptop, but electricity will not be provided.

After JSM

Resources

  • Participation Opportunities and Limits
  • Poster Tips
  • Presentation Tips
  • Session Room AV & Speaker Ready Information
  • Proceedings

Key Dates


  • Online submission of topic-contributed session proposals
  • November 15, 2023 - December 7, 2023
    Online submission of topic-contributed session proposals
  • December 1, 2023 - February 1, 2024
    Online submission of abstracts (all except invited papers and panels)
  • January 15, 2024
    Computer Technology Workshop (CTW) proposal deadline
  • January 25, 2024 - April 4, 2024
    Online submission of JSM Meeting & Event Requests
  • January 25, 2024
    Deadline to request registration extension for government agencies
  • May 1, 2024
    Registration and housing open
  • May 31, 2024
    Draft manuscript deadline
  • June 3, 2024
    Early registration deadline
  • June 3, 2024
    Speaker registration deadline
  • June 4, 2024 - July 1, 2024
    Regular registration (increased fees apply)
  • July 2, 2024
    Late registration (increased fees apply)
  • July 5, 2024
    Housing deadline
  • August 3, 2024 - August 8, 2024
    2024 Joint Statistical Meetings
  • November 14, 2024 - December 10, 2024
    Online submission of topic-contributed session proposals
  • December 2, 2024 - February 3, 2025
    Online submission of abstracts (all except invited papers and panels)
  • January 15, 2025
    Computer Technology Workshop (CTW) proposal deadline
  • January 23, 2025 - April 4, 2025
    Online submission of JSM Meeting & Event Requests
  • January 27, 2025
    Deadline to request registration extension for government agencies
  • May 1, 2025
    Registration and housing open
  • May 31, 2025
    Draft manuscript deadline
  • June 3, 2025
    Early registration deadline
  • June 3, 2025
    Speaker registration deadline
  • July 1, 2025
    Regular registration (increased fees apply)
  • July 2, 2025
    Late registration (increased fees apply)
  • July 25, 2025
    Housing deadline
  • August 2, 2025 - August 7, 2025
    2025 Joint Statistical Meetings