Program > Speakers & Panelists

Participation Guidelines

In Advance

  • For every presentation (paper, panel, or poster), one copy of a complete draft manuscript and brief biographical sketch of the presenting author must be sent to the Session Chair by May 11, 2011. This requirement applies to all types of contributed papers (including poster presentations) and to invited sessions with discussants. Invited sessions with no discussant are exempt from this submission. A draft manuscript is proof of a "paper in progress." It can be a copy of your presentation slides, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript. If you have a later draft, with major changes, send a copy to the session chair. It is also helpful to send the Session Chair prior to the JSM A brief biographical sketch and/or a copy of handouts, visuals, etc.

Presentation Room AV and Speaker Management System

Oral Presentation Tips (See Guidelines)

  • Remember that many points sound differently when presented orally than when the reader can go back and forth over the printed words and symbols.
  • Presentation time is limited, generally restricting you to only the main points of your paper.
  • Speak from notes - do not read verbatim the written version of your paper.

Visual Aids

  • The key word is aid.
  • Your visuals are to convey information in an understandable form to the audience.
  • Avoid illegible clutter or "death by the vu-graph."
  • Blackboards will not be provided.
  • Other equipment can be arranged in advance, but will be at the author's expense.


  • All speakers find it valuable to practice their delivery before the actual presentation.
  • Practice your talk.
  • Get colleagues to listen to you, including some who are not too knowledgeable on the topic of your paper; they will be able to point out places where you may not come across clearly.
  • Make such rehearsals as realistic as possible and time them.
  • Refining your timing is one of the most important aspects of your rehearsal.

Guidelines for Preparing Effective Presentations


  • Check the Errata Sheet for any last minute changes.
  • Leave a message for your session chair on the JSM Cyber Center to acknowledge your arrival.
  • Check the location of your room, so you can arrive on time.
  • Arrive at the meeting room 10 minutes before the session begins to take care of last-minute details.
  • Be sure that the Session Chair knows you are there.
  • Stay aware of the time for your presentation. The chair is required to stop your presentation at the end of the allotted time, regardless of whether or not you are finished.
  • Use the microphone provided and speak clearly and loud enough to be heard in the back of the meeting room.
  • Stay for the entire session, for the courtesy and benefit of your audience and your co-speakers.

After JSM

  • All presenters can submit their articles for publication in the Proceedings. This does not preclude also publishing in a peer-reviewed journal. Authors retain copyright on papers published in the Proceedings. The JSM 2011 Proceedings will be available by February 2012.

Key Dates

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