Key Dates
-
January 27, 2014
Deadline for special requests for abstract submission/registration for U.S. government agencies -
July 2 - July 17, 2014
Late Registration (increased fees apply)
Program > Poster Presentations
- General Information
- Prior to JSM
- Poster Presentation Tips:
General Information
Advantages of the poster presentation format are face-to-face extended discussions that offer direct and immediate feedback and the ability to display extensive graphic or tabular materials. Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees.
Posters will be on display and poster authors will be present in person to present their posters during assigned session times as follows:
Monday | 10:30 a.m. - 12:20 p.m. and 2:00p.m. - 3:50 p.m. |
Tuesday | 10:30 a.m. - 12:20 p.m. and 2:00p.m. - 3:50 p.m. |
Wednesday | 10:30 a.m. - 12:20 p.m. |
Posters presented in the morning sessions must be set up between 9:00 a.m. and 10:00 a.m. and taken down between 12:20 p.m. and 12:45 p.m. Posters presented in the afternoon sessions must be set up between 12:45 p.m. and 1:30 p.m. and be taken down between 3:50 p.m. and 5:30 p.m.
For SPEED Poster sessions, these regular 110-minute contributed poster sessions will each hold 2 SPEED poster sessions. There will be 45-minutes for a first group of 20 presenters, a 20-minute transition period, and then 45-minutes for a second group of 20 presenters. The first group of presenters will need to set up prior to their start time and remove their poster from the screen at the conclusion of their 45 minutes. This will allow for the second group of presenters to prepare for their session.
Poster Tips
A poster session is a presentation where materials such as maps, photographs, graphs, charts, and/or tables are posted on a display board along with brief textual summaries of their work. Ideally, a well-constructed poster will be self-explanatory. Successful poster presentations are those which achieve both coverage and clarity.
Coverage: Have you provided all the obvious information? Will a casual observer walk away understanding your major findings after a quick perusal of your material? Will a more careful reader learn enough to ask informed questions? In addition to title/author and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results, and conclusions. Ask yourself, "What would I need to know if I were viewing this material for the first time?" and then state that information clearly.
Clarity: Is the sequence of information evident? Indicate the ordering of your material with numbers, letters, or arrows when necessary. Is the content being communicated clearly? Keep it simple. Place your major points in the poster and have the non-essential, but interesting, sidelights for informal discussion. Be selective. Your final conclusions or summary should leave observers focused on a concise statement of your most important findings.
Each poster display should include a lettered sign giving the title and the name(s) of the presenter(s). This sign should be 6" in height with letters at least 2" high in a bold font. Extensive, imaginative use of captioned illustrations, photographs, graphs, or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.
People attending a poster session are free to move about from poster to poster and does not allow time for people to read excessive text. Text should be limited to four or five pages of double-spaced, 16-20 point text. This will allow lettering to be read from several feet away. Do not mount materials on heavy board because these may be difficult to position on the poster board. Be sure to provide clear labels for each section of your presentation.
Prior to JSM
For every presentation (paper, panel, or poster), one copy of a complete draft manuscript must be sent to the Session Chair by May 12, 2014. This requirement applies to all types of contributed papers (including poster presentations) and to invited sessions with discussants. Invited sessions with no discussant are exempt from this submission. A draft manuscript is proof of a "paper in progress." It can be a copy of your presentation slides or vu-graphs, a copy of your handouts, a detailed draft outline of your presentation, or a draft copy of your final manuscript. If you have major changes after the May submission, please send a copy to the session chair prior to the August meeting. You will find the tips below helpful to your participation.
Reminder: We CANNOT accept LaTeX in the abstract text and the abstract text cannot exceed 1,200 characters. If you have changes to the order of authors, contact and address information of authors or additions or deletion of authors, you will need to contact the ASA Meetings Department at meetings@amstat.org requesting these changes after April 17, 2014.
Poster Presentation Tips
Traditional Paper Poster
Each author is provided a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of their paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (110 minutes) to answer questions. Note that poster presenters are not supplied with audiovisual equipment or electricity and posters will be grouped by sponsor.
Ideally, a well-constructed poster is self-explanatory, achieving both coverage and clarity.
Poster Tips
Coverage: Have you provided all the obvious information? Will a casual observer walk away understanding your major findings after a quick perusal of your material? Will a more careful reader learn enough to ask informed questions?
In addition to title/author and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results, and conclusions. Ask yourself, "What would I need to know if I was viewing this material for the first time?"
Clarity: Is the sequence of information evident? Indicate the ordering of your material with numbers, letters, or arrows when necessary. Is the content being communicated clearly? Keep it simple. Place your major points in the poster and have the nonessential, but interesting, sidelights for informal discussion. Be selective. Your final conclusions or summary should leave observers focused on a concise statement of your most important findings.
Each poster display should include a lettered sign giving the title and name(s) of the presenter(s). This sign should be 6" in height with letters at least 2" high in a bold font. Extensive, imaginative use of captioned illustrations, photographs, graphs, or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.
People attending a poster session are free to move about from poster to poster, making it difficult to read excessive text. With this in mind, you may wish to limit text and use large fonts. This will allow the poster to be read from several feet away. Do not mount materials on heavy board, because these may be difficult to position on the poster board. Be sure to provide clear labels for each section of your presentation. Posters should be 8 feet x 4 feet.
Helpful Online Resources for Poster Creation
How to Prepare a Poster, SIAM News: www.siam.org/meetings/guidelines/poster.php
Websites offering printing services for scientific posters:
www.makesigns.com/scientific_posters.htm
www.PosterSession.com
www.scifor.com
Traditional Posters At JSM
- Each poster is part of a session and the speaker will need to be in place for 110 minutes on the date and time assigned.
- You must be present during the 110 minute period that you are assigned and your material must be posted to be eligible for publication in the JSM proceedings.
- Check the program for time and location.
- You will be provided with an 8' (width) x 4' (height) display board, and push pins.
- Bring other materials that you might need, such as tape or handouts.
- Do NOT write or paint directly on the display board.
- No telephone, electricity, computers, internet, laptops, or any other audio visual equipment are to be used for oral poster presentations.
SPEED and Invited Session Electronic Posters
Electronic poster (E-poster) presentations are similar to traditional poster presentations, but presented on a large computer screen. The ASA uses 42" LCD displays in the Landscape position. Each poster is part of a session and the speaker will need to be in place for both the speed session and the poster session on the date and time assigned.
Whether traditional or electronic, a well-constructed poster is self-explanatory, achieving both coverage and clarity. Your E-poster can consist of multiple slides or just one slide. Use the tips below as guidelines for formatting and making the most of this presentation. Save your poster to a USB key (thumb) drive and bring it with you the day of your presentation.
Formatting Tips:
- Less is more. Be clear and concise with poster design and content. Overcrowding a poster makes it difficult to read.
- Use fonts that are large enough to read at a distance.
- Include the title and name(s) of the presenter(s) in larger, bolder font than the rest of the poster.
- Provide clear labels or headings for each section of your presentation.
- Remember contrast. Put light-colored fonts on dark backgrounds and dark fonts on light-colored backgrounds so that your viewer can see your text clearly.
- Imbed high-quality graphics and videos.
- Avoid hyperlinks. Internet access will not be available during your presentation.
- Sound is not permitted due to the open area in which posters will be presented.
For single-slide E-posters:
- Set the page size to 36.5"W and 20.5"H.
- Use a minimum font size of 32 points.
- Don't overcrowd the slide.
Single-slide presentation template, blank
Single-slide presentation template with sample layout
Single-slide presentation template with sample layout, including formatting tip text
For multiple-slide E-posters:
- Set the page setup or slide size to "On-screen show (16:9)" or 36.5"W x 20.5"H.
- Use bullet points.
- Use a minimum font size of 14 points if page setup is "On-screen show (16:9)". If slide size is set to 36.5"W x 20.5"H, use a minimum font size of 32 points.
- Use the slideshow mode to automatically change the display during the day, then switch to the manual mode to move through the slides for your presentation.
- Avoid using too many slides. Past presenters have found that 10 slides are a good amount, neither too few nor too many.
- Put a footer on each slide such as "Slide 1 of 6" to let the viewer who walks by mid-cycle of your slideshow know where they are in the presentation and how long they'll wait until it begins again.
Multiple-slide presentation template, blank
Multiple-slide presentation template with sample layout
Multiple-slide presentation template with sample layout, including formatting tip text
Content Tips:
Coverage: In addition to title/author and abstract, most successful posters provide brief statements of introduction, method, subjects, procedure, results, and conclusions. Ask yourself:
- Have you provided all the obvious information?
- Will a casual observer walk away understanding your major findings after a quick perusal of your material?
- Will a more careful reader learn enough to ask informed questions?
- What would you need to know if you were viewing this material for the first time?
Clarity: People attending a poster session are free to move about from poster to poster and often must view a poster from a distance, making it difficult to read excessive text and small fonts. With this in mind we recommend you:
- Use large fonts and limit text to essential information. Place your major points in the poster and have the nonessential, but interesting, sidelights for informal discussion.
- Keep content simple and communicate clearly.
- Consider whether the sequence of information is evident. Indicate the ordering of your material with numbers, letters, or arrows when necessary.
- "A picture's worth a thousand words." Imaginative use of captioned illustrations, photographs, graphs, video (without sound) or other types of visually appealing material is an extremely effective mode of communication in a poster presentation.
- Make your final conclusions or summary a concise statement of your most important findings.
Online Resources for Poster Creation and Templates
These sites may provide other useful templates and tips on preparing your e-poster. Be sure to adjust any template using the formatting tips provided above for best display on the ASA's monitors.
- http://www.siam.org/meetings/guidelines/poster.php
- http://gradschool.unc.edu/student/postertips.html
- http://www.docstoc.com/docs/34073838/E-Poster-Template
- http://www.makesigns.com/SciPosters_Home.aspx
- http://www.postersession.com/templates.php
- http://gradschool.unc.edu/student/postertips.html#powerpoint
- http://viget.com/flourish/14-tips-for-better-presentation-slides
Creating Slides through beamer and LaTeX
The ASA welcomes e-posters created using LaTeX and \documentclass{beamer}. Please keep in mind that the screens where your posters and presentations will be displayed are approximately 36.5 inches wide by 20.5 inches high.
If you are using the vanilla beamer package, you might consider using the 20pt style:
\documentclass[20pt]{beamer}
If you are familiar with other beamer packages, you might consider using beamer poster:
\documentclass{beamer}
\usepackage{beamerposter}
You can customize this further, for example here the width and the height are in cm.:
\usepackage[orientation=landscape,size=custom,width=90,height=51, debug]{beamerposter}
We strongly recommend you test your presentation on a screen of approximately the same size as will be present at the meeting. There is a wealth of templates and examples of customized beamer commands, templates, and tutorials on the internet if you need further assistance.
E-posters At JSM
- Each poster is part of a session and the speaker will need to be in place for both the speed session and the poster session on the date and time assigned.
- You must be present during the entire 45 minute poster session that you are assigned to and your material must be posted to be eligible for publication in the JSM proceedings.
- Save your poster to a USB key (thumb) drive and bring it with you the day of your presentation.
- Check the program for time and location.
- You will be provided with a 42" LCD screen, a laptop to load your poster onto, and a table.
- Bring other materials that you might need, such as a USB/thumb drive or handouts.
- Sound will not be permitted during the poster session.
- Your poster will not have access to the internet during the session.
Copyright © American Statistical Association.