JSM 2005 - Toronto

Abstract #303497

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Legend: = Applied Session, = Theme Session, = Presenter
Activity Number: 54
Type: Topic Contributed
Date/Time: Sunday, August 7, 2005 : 4:00 PM to 5:50 PM
Sponsor: Section on Government Statistics
Abstract - #303497
Title: Acquisition and Protection of Administrative Records: A Census Bureau Perspective
Author(s): Patricia Melvin*+ and Lisa Blumerman
Companies: U.S. Census Bureau and U.S. Census Bureau
Address: 4700 Silver Hill Road, Washington, DC, 20233-3700, United States
Keywords: administrative records ; data acquisition ; data agreements ; data stewardship
Abstract:

The U.S. Census Bureau's use of administrative records plays a vital role in accomplishing work in support of its mission. Use of these data is mandated under Title 13 of the United States Code that provides for the acquisition and use of administrative records maintained by other entities to improve and enhance its programs. The processes for acquisition and management of administrative records are governed by policies and principles developed under the auspices of the U.S. Census Bureau's Data Stewardship Program. This paper discusses the acquisition of administrative records under a data stewardship construct, focusing on steps taken to ensure commitments made to the data suppliers are honored, while maintaining our own high standards and integrity for data management. Specifically, we discuss the data acquisition life cycle from initial negotiations and development of terms and conditions for access to the data with a source agency (agreements), to the internal management of the data upon receipt (security measures and reporting requirements), to the ultimate disposition of data.

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Revised March 2005