Enter ASA Section, Committee, or Journal Meeting Requests
(Use this form for ASA Section, Committee and Journal meetings and events only)

Enter Other Society Sponsored Event
(Use this form for any events sponsored by non-ASA groups)

The deadline for all Meeting Request Forms to be submitted is April 3, 2018.

Clear your Session and start over


ASA Section, Committee, and Journal Meeting and Event Request Instructions

  1. Use this form for ASA section, committee, and journal meetings and events only.
  2. Submit each meeting or event request separately. If two meetings or events should be scheduled in the same room, please enter this information in the “Comments” fields for both submissions.
  3. Be prepared with the following information before you begin:
    • Group Name – ASA section, committee, or journal (ASA journals only) responsible for meeting expenses.
    • Title – Meeting or event title as it should appear in the JSM Program (e.g., Section on Statistical Education Business Meeting).
    • Chair Contact Information – Name, affiliation, phone number, and email address for the person organizing/hosting the event (i.e., ASA section or committee chair or journal editor).
    • Contact Name – Name and email address for the contact person, in addition to the chair or editor, who is responsible for making decisions regarding planning and confirmation of the event.
    • Meeting Date/Time – Be prepared with two possible dates/times for the meeting. Every effort will be made to schedule the meeting for the first choice; however alternate meeting dates/times may be used due to the number of JSM events and space limitations.
      • Please start breakfast meetings at 7:00 a.m. to avoid conflicts with the technical program, which begins at 8:30 a.m.
    • Length of Meeting – Select the length of the meeting (in 30-minute increments). All meetings will be scheduled for 1.5 hours, unless otherwise noted. Multiple events will be scheduled in the same meeting rooms throughout each day, so please plan carefully.
    • Open or Closed – Is this event open to all JSM attendees? If not, select “Closed” on the submission form.
    • Estimated Attendance – Provide the number of attendees you anticipate at the meeting. Meeting room assignments and food are based on this number, so please plan carefully.
    • Room Setup – Select from the options provided. If the preferred room setup is not listed, select the room setup that best matches your needs and describe your room setup needs in the “Comments” field at the bottom of the submission page.
    • Budget – If you wish to order meals, refreshments, or audiovisual equipment, your budget or treasury must have funds to support this. Please check with your section treasurer or committee chair to determine what funds (if any) are available.
    • Food – Please select all food and beverage items to be provided at the meeting. Menu options are based on prescribed hotel quantities. Calculations will automatically round up (e.g., if you select bagels for a group of 20 people, your order will round up to two dozen bagels). The prices provided are estimates and subject to change based on the property at which the meeting is held. Actual prices will be provided by June 1, 2018, along with the meeting schedule and location. If you do not see a food item you are interested in, please provide that information in the “Comments” field at the bottom of the page.
      • For 2018, all food and beverage pricing listed on the online meeting request site will be in Canadian Dollars (CAD). After JSM, when the ASA reconciles the final bill, all amounts will be converted to USD based on the current exchange rate. We encourage you to use a currency converter for a more accurate estimate when calculating your food and beverage meeting budgets.
    • Audio/Visual (A/V) Equipment – Select A/V equipment from the options provided. If you would like to order a piece of equipment that is not listed, please enter this information in the “Comments” field at the bottom of the page.

The ASA Meetings Department will schedule all meetings and events in April 2018. The chair and contact person listed in the submission will be contacted via email by June 1, 2018, to confirm details.

Contact meetings@amstat.org with any questions.


Non-ASA-Sponsored Event Request Instructions

  1. Use this form for any events sponsored by non-ASA groups.
  2. Please submit each meeting or event separately. If two meetings or events should be scheduled in the same room, please enter this information in the “Comments” fields for both submissions.
  3. Be prepared with the following information before you begin:
    • Group Name – Group responsible for meeting expenses.
    • Title – Meeting or event title as it should appear in the JSM Program.
    • Chair Contact Information – Name, affiliation, phone number, and email address for the person organizing/hosting the event.
    • Contact Name – Name and email address for the contact person, in addition to the chair, who is responsible for making decisions regarding planning and confirmation of the event.
    • Meeting Date/Time – Be prepared with two possible dates/times for the meeting. Every effort will be made to schedule the meeting for the first choice; however, alternate meeting dates/times may be used due to the number of JSM events and space limitations.
      • Please start breakfast meetings at 7:00 a.m. to avoid conflicts with the technical program, which begins at 8:30 a.m.
    • Length of Meeting – Select the length of the meeting (in 30-minute increments). All meetings will be scheduled for 1.5 hours, unless otherwise noted. Multiple events will be scheduled in the same meeting rooms throughout each day, so please plan carefully.
    • Open or Closed – Is this event open to all JSM attendees? If not, select “Closed” on the submission form.
    • Estimated Attendance – Provide the number of attendees you anticipate at the meeting. Meeting room assignments are based on this number, so please plan carefully.
    • Room Setup – Select from the options provided. If the preferred room setup is not listed, select the room setup that best matches your needs and describe your room setup needs in the “Comments” field at the bottom of the submission page.
    • Ordering Food – If you wish to order food from the conference hotel, please check “Yes.” The hotel will contact the chair in May 2018 for specific food and beverage information.
    • Audio/Visual (A/V) Equipment – If you wish to order A/V equipment, please check “Yes.” The conference A/V company will contact the chair in May 2018 for specific A/V information.
    • Printed Materials – Would you like the event listed in the JSM 2018 Program? If not, please check “No.”
    • Website Listing – Would you like the event listed in the JSM 2018 Online Program? If not, please check “No.”

The ASA Meetings Department will begin scheduling all meetings and events April 2018. The chair listed here will be contacted via email to confirm the meeting details.

Contact meetings@amstat.org with any questions.